General Information

 Sparkler Lights running through the dark sky

General Policies and Procedures

A Special Event Application submitted to the Municipality for approval must meet certain criteria to be eligible for approval, including compatibility with the provisions of municipal, provincial and federal laws, as well as in accordance with rules and regulations administered by outside agencies. 

Event Location

The Municipality needs to know where your event will be taking place. 

Event locations must comply with the requirements of the Municipality's Comprehensive Zoning By-law. The location will be reviewed by Planning Services to ensure that the zoning is appropriate. For additional information on zoning, please contact Planning Services at 519-326-5761. 

Event Layout Plan

As part of the Special Event Application, an Event Layout Plan is required to be submitted with your application. The Event Layout Plan is a key document so that staff can review the Event Organizer's plans and ensure that the layout of the stages, licensed areas and other activities comply with approved uses for municipal property. The Event Layout Plan should contain the information which is relevant to your special event. At the discretion of the Municipality, a planning and coordination meeting may be requested with the Special Event Organizer. The goal of this meeting will be to work through any additional details or requirements with the Special Event Organizer. 

Please refer to the Event Layout section on page 33 of the Special Event Guide


Map it!

We can help provide basic maps of local facilities and parks to plan your event layout and fire safety plan. Ask us for assistance or visit leamington.ca and search "maps". 


Insurance

Release & Indemnity and Insurance is required for all special events, as follows:

Indemnity Agreement

A signed Release and Indemnity is required to be submitted with your Special Event Application stating that the Event Organizer releases, waives and forever discharges the Municipality from all claims, demands, costs, expenses, in respect of death, injury, loss or damage; and that the Event Organizer shall at all times indemnify and save harmless the Municipality from and against any and all claims, demands, losses, costs, charges, actions and other proceedings whatsoever made or brought against, suffered by, or imposed on the Municipality as a result of the Event Organizer's event. 

Insurance

The Event Organizer must take out and maintain and provide proof of commercial general liability insurance of no less than $2,000,000 including, but not limited to, bodily injury including death, property damage, advertising injury, volunteers to be added as insured, and a provision for cross liability and severability of interest. 

Such insurance shall name "The Corporation of the Municipality of Leamington - 111 Erie Street North, Leamington Ontario, N8H 2Z9" as additional insured.

The Municipality reserves the right to request additional insurance if, in the sole opinion of the Municipality, the event poses a higher level of risk. 

To satisfy this requirement, the Event Organizer must provide the Municipality with a Certificate of Insurance providing evidence of the required insurance policy underwritten by an insurer licensed to conduct business in the Province of Ontario. 

Contact(s)

© 2018 The Municipality of Leamington 111 Erie Street North, Leamington, Ontario N8H 2Z9

Phone: 519-326-5761
Fax: 519-326-2481
Email: General Information

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